What is the Highway Dispatch Portal
The Highway Dispatch Portal is a web application that allows Highway Dispatchers to create a dispatch in a more user friendly environment. All the functions available in the green screen TPS application are here, but are displayed on one screen. The user uses the scroll bar to navigate the page to see the necessary information to allow the best choice for carrier selection.
Accessing Highway Dispatch Portal
The Highway Dispatch Portal application is accessed by using one of the options in TPS Menu Option 327 - Work with Highway Orders. To dispatch an order in ACC status with a single carrier, the option is HW=Highway Dispatch. To reassign a different carrier to a load that has already been dispatched, the option is RD=ReDispatch. Users will need access to program TBRHWYWR2 - Work with Highway Orders (Calling new Screens) - Web Dispatch Authority privilege. Finally to do a dispatch requiring multiple carriers, the TPS option is HM=Highway Multi-Carrier Dispatch.
Authorized users will be given a URL link that they can use to launch the Highway Dispatch application. This application functions as a web interface and will allow the user to navigate the application in the same manner they use for other browser applications. Clicking the link will display the login box for the application. The user can bookmark the URL for future use. Authorization is also controlled in TPS program ADFHWYAPP, as well as in TBRHWYWR2-Web Dispatch Authority.
When the user keys in his TPS User ID and Password and presses the submit button, the system compares the user's login to their TPS profile and validates that the user has authorized access to TPS. If so, the system will complete the login for the user to display the Highway Orders screen with its Order Search form. Note that a "Reset" button has been provide in case the user mis-keys the information and wishes to start over.
Navigation in Highway Dispatch
When the web browser is opened for dispatch by selecting Option HW,RD, or HM from Menu Option 327, only one order is displayed. It will be displayed in single or multiple carrier dispatch status, depending upon the option selected in TPS. When the application is opened by direct login, there are two tabs visible. The system default is to display the Highway Orders tab with an Order Search form on the first screen. The second tab is for Tracing. Clicking the tracingtab will display the Highway screen with the user's last search results displayed. Once the user has done a search and selected an order for dispatch, screens are similar for both access methods.
When accessing the system by direct login, the screen defaults to Highway orders with the Order Search form displayed for the user. The filters available for Order Search are described in the following table.
| Order Search Fields | |
| Field | Description |
| Order # | The TPS system assigned 9 digit number for a specific order. Searching by this option will return only 1 record. |
| Status |
A drop down menu where the user can specify the current status of the order(s) to be displayed. Choices are:
|
| Customer # | A text box where the 5 digit system assigned number for the customer in the order can be keyed. |
| Customer | A text box where the text name for the customer in the order can be keyed. |
| Customer Ref | A text box where an alpha-numeric reference number can be keyed. This can be any type reference number in the order. |
| Pickup Appt | A text box where the date of the pickup appointment can be entered in the format mm/dd/ccyy. It can also be populated by clicking the calendar icon at the side of the box and selecting a date from the resulting calendar. |
| Origin City | A text box where the user can key the name of the city where the first pickup will be made for an order. |
| Origin State | A text box where the user can key the 2 character state abbreviation for the city where the first pickup will be made for an order. |
| Origin Country |
A drop down menu where the user can select the country where the order is to be picked up. Valid Choices are:
|
| Origin L/D |
A drop down menu where the user can select the requirements for loading this stop with the options being:
|
| Dlv Appt | A text box where the date of the delivery appointment can be entered in the format mm/dd/ccyy. It can also be populated by clicking the calendar icon at the side of the box and selecting a date from the resulting calendar. |
| Dest City | A text box where the user can key the name of the city where the last delivery will be made for an order. |
| Dest State | A text box where the user can key the 2 character state abbreviation for the city where the last delivery will be made for an order. |
| Dest Country |
A drop down menu where the user can select the country where the order is to be delivered. Valid Choices are:
|
| Dest L/D |
A drop down menu where the user can select the requirements for unloading this stop with the options being:
|
| Addl Stops | A text box where the user can key the number additional stops on a order in addition to the first and last pickup. |
| Miles | A text field where a numeric entry for the number miles in an order |
| Carrier | A text box where the user can enter the name of a carrier who is assigned to an order. Wild card searches are allowed, i.e. Swi% returns orders with Swift Transportation Co Inc assigned to them. |
| Sub Mode |
A drop down box where the user can select the appropriate Transportation Sub Mode for their search. Valid options are:
|
| Service Type |
A drop down menu where the user can select the type service requested in the order. Valid options are:
|
| Equip Code |
A drop down menu where the user can select the equipment code assigned to the desired orders. Valid options are:
|
| Equip ID | A text box where the user can key alphanumeric characters that have been assigned to an order. |
| Commodity | A text box where the user can key the numeric characters that are associated with the desired commodity. These are the STCC commodity codes. |
| Haz | A drop down menu with the choices of "YES" or "NO" to indicate whether or not the order contains hazardous materials. |
| FDA Flag | A drop down menu with the choices of "YES" or "NO" to indicate whether or not the order contains regulated foods that require notification of the FDA when crossing certain borders. |
| PDF Flag | A drop down menu with the choices of "YES" or "NO" to indicate whether or not the order has been flagged as having a Pricing Discrepancy issue. |
| PDF Code |
A text field where the user can key in the type PDF code that exists against the desired orders. Valid entries are:
|
| SH | A text box where the user can key the 2 digit code for the Selling Hub that owns the orders to be returned in the search results. |
| NM | A text box where the user can key the 2 digit code for the Network Moving Hub that is operating the orders to be returned in the search results. |
| Hot Load | A drop down menu with the choices of "YES" or "NO" to indicate whether or not the order has been flagged as a 'hot' load. |
| Need Help | A drop down menu with the choices of "YES" or "NO" to indicate whether or not the order has been flagged by the Operating Hub office as needing help to cover the load. |
| HS | A drop down menu with the choices of "YES" or "NO" to indicate whether or not the order has been flagged as containing high security commodities that require special security handling. |
| Spc Hdl | A drop down menu with the choices of "YES" or "NO" to indicate whether or not the order has been flagged as requiring special handling services. |
| Rmk | A drop down menu with the choices of "YES" or "NO" to indicate whether or not there are remarks attached to the order. |
| Credit |
A drop down menu that describes the credit setting of the customer in the order. Choices are:
|
| Create By | The user id of the person who created the order. |
| Dispatch Comment | A text field where the user can key text that will find any order with dispatch comments that match the keyed text. |
| After Hours | A drop down menu with choices of Y or N to select whether or not the After Hours flag in Tracing has been set. |
| Low Margin | A drop down menu with choices of Approved or Waiting to indicate whether or not an order was hard halted during dispatch due to a low margin and whether it is Waiting for a director to approve the dispatch or whether that Approval has already been granted. Selecting this filter will return only loads that meet the selected criteria. |
| Buttons | Description |
| Search | Selecting the "Search" button will start the system's search of price records that meet the selected criteria. Once complete, the system will display the Search Results Summary in the lower portion of the window. |
| Clear | Selecting the "Clear" button will reset all the search criteria fields. It does not clear the Search Results summary. The user can select other criteria and perform a new search. |
| Save as Default Search Criteria | Selecting the "Save as Default Search Criteria" button will allow the user to save one set of selected search filters for future use. |
| Get Default Search Criteria | Selecting this button will clear any manually entered search criteria and return the criteria that was saved as the Default Search Criteria. |
After setting the desired filters for a search and pressing the "Search" button, a summary table of those orders which meet the selected criteria will be displayed below the search fields. This table displays 10 records per page. When more than 10 records are returned, the user has the ability to move the display to the next 10 records or user the drop down menu at the top of the search results form to select a set of records to display. These are displayed in a format like this: 1-10 of 26, 11-20 of 26, 21-26 of 26. At the top and bottom of the results summary table the following buttons are displayed.
The following table describes the buttons and columns that are displayed in the results Summary Table.
| Order Search Results | |
| Buttons | Description |
| Select and Dispatch |
Clicking on this button displays the Highway Dispatch browser window with its various sections that will guide the user through the carrier selection and tendering process. On the dispatch screen, various sections in the window are shown and can be accessed by scrolling down or by clicking one of the navigation links at the top of the screen. Details about these sections follow later in the text. These links are:
|
| Select and Multi-Dispatch |
Clicking on this button displays a different Highway Dispatch browser window with its various sections to guide the user through the multi-carrier selection and tendering process. On the dispatch screen, various sections in the window are shown and can be accessed by scrolling down or by clicking one of the navigation links at the top of the screen. Details about these sections follow later in the text. These links are:
|
| Field | Description |
| Select | A radio button which the user will click with the mouse to choose the order to dispatch or dispatch with multi-carriers. |
| Order # | The 9 digit Hub system assigned order associated with the shipment in the record. |
| Status |
A field that denotes the current status of the order in the row. Values are:
|
| Customer | The text name of the customer who owns the order, followed by that customer's syscon number. |
| Customer Ref | The order reference number for that order. If more than one exists, only the first one will be displayed. |
| Pickup Apt | The date of the pickup appointment for the first stop of an order. When it is an actual appointment, the text will be black. When a requested an appointment, the text color is blue. A mouse over will also display "Actual" or "Requested" |
| Origin Name, City, State, L/D | Three columns that contain the name of the first pickup stop, the city where the stop is located and the state where the city is located. This is followed by the "L" or "D" to describe whether the stop is Live (stay with) or Drop. |
| Dlv Apt | The date of the delivery appointment for the last stop of an order. When it is an actual appointment, the text will be black. When a requested an appointment, the text color is blue. A mouse over will also display "Actual" or "Requested" |
| Destination Name, City, State, L/D | Three columns that contain the name of the last delivery stop, the city where the stop is located and the state where the city is located. This is followed by the "L" or "D" to describe whether the stop is Live (stay with) or Drop. |
| Addl Stops | A count of how many stops are on an order in addition to one origin pickup and one destination delivery. If there are 3 total stops, this number will be "1". |
| Miles | The total miles from the first origin pickup stop to the last destination delivery stop for the order. |
| Exp Cst | The expected cost for this order, as completed at time of order creation. |
| Carrier | The name and syscon number of the last carrier who has been assigned to an order. |
| CPM | The actual cost per mile once dispatch is completed. |
| Equip Code | The Equipment code that has been assigned in the order. Click here to see the list in the Search table. |
| Equip ID | The container or trailer identification number or characters assigned to the equipment being used for the order. |
| Commodity | The text name followed by the STCC Standard Commodity Code number assigned to the material being shipped in the order of the record. |
| Haz | A flag setting where values may be Blank or N = not hazardous and Y = hazardous materials exist in the order. |
| Sub Mode | A three character designation for the Transportation Sub Mode assigned to the order. Click here to see the available values. |
| Source |
The manner in which the order was created where the values are:
|
| Service Type |
The type service requested for the order in the record. Valid options are:
|
| FDA Flag | A flag setting where values may be Blank or N = FDA inspection not required and Y = FDA inspection required at certain border crossings. |
| PDF Flag | A flag setting where values may be Blank or N = no price discrepancy exists and Y = a price discrepancy exists for this order. |
| PDF Code |
The 3 letter code that describes the type price discrepancy for the order. Values are:
|
| SH | The 2 digit code that identifies the Selling Hub for the order. |
| NM | The 2 digit code that identifies the Network Moving (Operating) Hub for the order. |
| Hot Load | A flag setting where values may be Blank or N = not a Hot Load and Y = expedited service requested. |
| Need Help | A flag setting where values may be Blank or N = a Hub has not requested assistance from other office to move an order and Y = help is being requested for this order. |
| HS | A flag setting where values may be Blank or N = high security handling does not apply to this order and Y = high security handling is required for this order. |
| Spc Hdl | A flag setting where values may be Blank or N = no special handling request exists and Y = a special handling request exists for this order. |
| Rmk | A flag setting where values may be Blank or N = no remark is attached to this order and Y = a remark is attached to this order. |
| Credit |
A one character indicator of the status of the Order Customer's credit check for the order in the record Valid values are:
|
| Create By | The user ID of the party who created the order. Those orders created in Customer Advantage or Orders with an EDI, EDIRAIL or WEB source will show TPSJOBS as the creator. |
| Dispatch Comment | The text of any remark entered in the Dispatch Comment field by the Hub Dispatcher. |
| Currency |
The three character symbol for the type currency to be used for invoicing the customer and paying the vendors in this order. Valid currency types in which Hub deals are:
|
| After Hours | A flag setting where blank or "N" indicates no After Hours pickups have been authorized for this order and a "Y" indicates pickups may be made after normal business hours. |
| Low Margin |
A flag setting indicating the status of an order with Low Margin. Valid values are:
|
Highway Dispatch Portal - Single Carrier
Both Highway Dispatch Portals that are displayed from the Search Results page are similar and are titled "Highway Dispatch". However, they have differing functions. For clarity, they will be defined as 'Highway Dispatch Portal - Single Carrier' and 'Highway Dispatch Portal - Multiple Carrier' in these Help Pages..
At the very top of the screen is the Dispatch Button. This is clicked once all the information that is needed to tender a dispatch to the carrier is completed. This will display a popup window, similar to the one that is currently displayed in green screen. It gives the user the ability to request a reload opportunity for the delivering carrier, to select a Hub office fax number or to send the contract directly to the carrier. The screen will also display the contact information so the dispatch can select where the fax or e-mail should be sent. This screen contains seven sections for use by the dispatcher in completing the dispatch order. These sections replace the screens that were displayed using various Function Keys in Menu 327 in Work with Highway Orders. More detailed information about each of these sections follows.
In addition the user is shown a buttons at the top of his dispatch screen. This is the Back to Search button. Once the order is dispatched, a second button appears - Tracing button. Clicking this will display the Highway Tracing screen with the dispatched pro selected. It is possible that the wrong pro will be displayed as the screen always comes back with the last record traced. The user will then have to change the pro number and click search on the Highway Tracing screen. This at least saves the user from having to exit the application to open Highway Tracing.
The Customer Info section is the first section display on the browser and is located on the left side of the screen. It gives detail about the order being dispatched and the customer who placed the order. There are buttons to view the stops, reference numbers or remarks on the order. The user can also add to the reference numbers and remarks areas. The user can also maintain equipment and service type information. There are also areas which provide the customer's pricing information, including any accessorial schedules. The following table describes the fields in the area.
| Customer Info Fields | |
| Field | Description |
| Customer | The 5 digit syscon number and text name of the customer who placed this order. |
| Order Number and Status | The 9 digit Hub Pro number, followed by the order status is displayed next. To do an original dispatch, the status needs to be ACC. To do a re-dispatch, the status would probably be a DSP or DDA. |
| Sub Mode |
A drop down menu that defaults to the sub mode that was attached to the original order. The user can use the drop down menu to change the sub mode, if necessary. Valid Sub Mode types are:
|
| Equipment |
A drop down menu that defaults to the equipment type named in the order. The dispatcher can use the drop down menu to change the equipment type/size, if necessary. Choices include:
|
| Service Type |
A drop down menu that defaults to the service type requested in the order. The dispatcher can use the menu to change the choice, if necessary. Choices include:
|
| After Hours | A menu box can used by the dispatcher to indicate the order needs to be traced during the shift that is staffed by After Hours personnel. This is between 7pm and 7am during the week and around the clock on the weekend. A "Yes" sets this flag to create a record of Y that can be used in TOPLINE searches in TPS by the After Hours personnel. It defaults to "No". |
| Weight and UOM | The weight of the order in the dispatch, along with the unit of measure - which is generally pounds. |
| Total Pieces | The number of pieces in the order being dispatched. |
| Haz Mat Flag | A one character indication as to whether or not the commodity being shipped contains hazardous material where "Y" = yes and "N" = no. |
| High Security Flag | A one character indication as to whether or not the commodity being shipped is high value merchandise that requires special security measures where "Y" = yes and "N" = no. |
| Commodity | The text description of the material being shipped in the order being dispatched. |
| Additional Stops | A character that signifies the number of stops on the order in addition to the first pickup and last delivery stop. |
| Equipment ID | When available, the name/number assigned to the order. |
| Origin | The city, state and zip code for the first stop in the order. |
| Destination | The city, state and zip code for the final stop in the order. |
| Requested | The requested date and time of the pickup appointment for the order. |
| Requested | The requested date and time of the delivery appointment for the order. |
| Actual | The actual date and time of the pickup appointment for the order. |
| Actual | The actual date and time of the delivery appointment for the order. |
| Tender | The date/time of an actual appointment for the pickup when it was received from a carrier and accepted by a Hub user. |
| Tender | The date/time of an actual appointment for the delivery when it was received from a carrier and accepted by a Hub user. |
| Currency |
The currency in which the customer will be billed and the carriers paid on this order. Valid choices are:
|
| Miles | The total number miles for the route from the first stop to the last stop in the order, including any stops in between. |
| View Stops Button | Clicking the View Stops button will display a popup window with 'read only' details of the stops on the order, including the stop sequence number, the stop reason, the stop type, whether it is Origin or Destination, the name and address of the stop, contact information and appointment information. This window can be closed by using the Close window button or closing the browser. |
| References Button | Clicking the References button will display a popup window that contains any existing reference numbers on the order. In addition there are two fields at the top of the screen used to add additional numbers. The first field is a drop down menu of Reference Types, where the user selects from the list of valid types. The second field is a text box where the new reference number would be keyed. Once completed, the user would click a Submit button, and a success message appears at the top of the screen. This window can be closed by using the Close button or closing the browser. |
| Remarks Button | Clicking the Remarks button will display a popup window that displays any existing remarks on the order. In addition there are two fields at the top of the screen used to add additional remarks. The first field is a drop down menu of Remark Types, where the user selects from the list of valid types. The second field is a test box where new remarks would be keyed. Once completed, the user would click a Submit button, and a success remark appears at the top of the screen. This window can be closed by using the Close button or closing the browser. |
| Customer Fuel / Accessorial Schedule |
A table that contains information about the fuel surcharge and accessorial agreements that exist between Hub and this customers. Fields in the table are:
|
| Customer Billing |
A table that contains information about the price set up with the customer for this order. There is a button Attach Price at the head of the table which can be clicked to return an active price from TPS to the order, in case one wasn't done at the time the order was created. There are 3 columns in the table:
|
The Carrier Info section is also found at the top of the browser window, but is located on the right side of the screen. This section is used to select the carrier for the dispatch and to negotiate the costs for the dispatch. Finally the dispatch can be completed after finishing this section. The balance of the screen is used to give information to the dispatcher that will be used in completion of this Carrier section.
| Carrier Info Fields | |
| Field | Description |
| Carrier # | A text box where the syscon number of the carrier who is selected to handle this move will be keyed or selected. This field can be populated by selecting a Carrier Capacity record, a Lane Carrier History record, a Carrier Delivering Near Origin record, a Carrier Rate record, or by using the search function. |
| Search Icon (flashlight) |
Clicking the Search icon will display the Carrier Selection popup window. This window contains a list of every authorized carrier as found in the TPS Menu 122 - Work with Vendors. In addition there are additional sections on the popup window that are changed with the selection of the various carriers. These sections and the fields they contain are listed below.
The first section that is shown in the popup window is the Carrier List. Fields included in the Carrier List are:
The Location Selection area is next. The fields in this window are:
The Name and Address (Remit-To) area is next. The fields in this window are:
The Carrier Contacts area is next. The fields in this window are:
The Carrier Remarks area is next. The information in this section comes from the TPS Work with Vendors application Remarks section and includes only those remarks which are "V" (Vendor) type.
|
| MC # | The Motor Carrier Number assigned to the carrier by the DOT. |
| Name | The text description of a carrier that has been selected for the dispatch. |
| Ins. Amount | The amount of insurance carried for cargo loss by the selected carrier. This value comes from the information in the Carrier Database that is received from Transcore. |
| Cargo Value | The dollar amount at which the shipment is valued. This is a required field if the selected carrier's insurance amount is less than $100,000.00. |
| Provider | This is a text field. User must enter the name of the party from whom the Cargo Value amount was received. This is a required field if the selected carrier's insurance amount is less than $100,000.00. |
| Source |
A drop down menu that will automatically populate with "TPS Capacity" when the carrier is selected from the Carrier Capacity record. Otherwise the dispatcher must select from one of the options in the menu. The following are the options allowed:
|
| Carrier Submode |
A drop down menu where the user can select the submode under which the order is moving. Valid options are:
|
| Carrier Quote Remarks Section |
This section contains any CARQUOTE type remarks that have been created in TPS against this order. Information included in this section are:
|
| Linehaul Cost Section | This section contains information from the order to assist the dispatcher in negotiating a dispatch. The information shown is the expected cost for the order, the miles between the origin and destination stops, and the Linehaul Average Cost for the last 90 days. The 90 day figure is configurable and can be changed to any number days between 1 and 90. This will recalculate the amount for the record. |
| Carrier Fuel/Accessorial Schedule | A section that contains the Charge Code, Code Description, Rate, Qualifier Description, and TYPE charge code for any charge codes set up in TPS for the selected carrier. |
| All In Cost | A text box followed by a button Calc All In that can be clicked when an all in cost value is present. This action will replace the current charges with the new calculated charges. The formula to perform the calculation is: % calc is X+X*% = all in. For Example: Where the LHL is $1000.00 and the vendor fuel is set up in Menu Option 119 as 10% of linehaul, the calculation would result as follows: $1000 + .10*$1000 (or $100) to create an All In Cost of $1100. For fuel surcharges based on a percentage of the LHL instead of a per mile amount, the system will calculate the percentage and add it to the LHL amount to create one LHL value to display on the dispatch. |
| Carrier Charges |
This section contains a table with the amounts that will be paid to the vendor for moving this shipment. The individual rows show the Charge Code, Type, Amount and Total for that row. Finally summary rows appear at the bottom of the table. Information in this table are:
|
The Intermodal Price Section of the screen contains any intermodal prices that might exist for this shipment when the following conditions are met for the price: An IML price exists in Active Status, not expired, with a Service Type of DD and there is a match of Origin and Destination lanes. Lane match is based on city/state or custom zone match (3 digits). The following table describes the fields that are shown in this section.
When a user is creating a highway order in green screen, a popup window is displayed. This window shows Highway Pricing and Intermodal Pricing for the lane of the order. It gives the user the option to ask for IML Pricing, and requires a reason if user chooses not to request IML pricing. It also asks if they wish to to dispatch the order now, if they wish to post on the Dat/Posting Load Boards, or if they need help with the order. If the order does not have an IML price and the user selects "Y" to ask for Intermodal Pricing, the dispatch browser is opened with the user positioned immediately to this Intermodal Price Section of the screen. Here they can follow the quote request format that is available during all Highway Dispatches for orders over 600 miles and weighing less than 43,500 lbs.
| Intermodal Price Fields | |
| Field | Description |
| Request IML Price Button |
This button appears if the order meets the following conditions.
|
| Refresh Button | Clicking this button will update the status of any price that is displayed in the table. |
| Price # | The TPS system assigned id number for the price being displayed. This number is underscored, indicating that it is a link. Clicking the number will display the Price Detail Info screen for that price. |
| Seq # | The Price Sequence that is being displayed in the row. |
| Req # | The system generated number assigned to the request for this price. This is assigned as soon as the price request is completed. The price number is assigned later in the process. |
| LHL Amount | The total charge to be billed to the customer for the Line Haul movement of this shipment. |
| Dispatch Margin | The amount of profit for a price, determined by subtracting the cost from the price. |
| Transit Days | The number of days expected for a shipment moving by this route and covered by this price to move from origin point to destination point. |
| Equip | The equipment type and length covered by the IML Price, where CN = Container and the number is the length. |
| Price Status |
The status of the price in TPS. Valid statuses are:
|
| Capacity Request | This is a link that will generate an e-mail to the OTR-IMLConversionReview and to the WebGroupSupport mail boxes. It contains The order number, the Customer name & syscon number, Origin and Destination points, pickup and delivery appointment information, the Current OTR price amount, the price number of the IML price quote and any remarks made by the dispatcher. Members of the OTR-IMLConversion Review mail box are Pricing Analysts and Leslie Gallaher. |
The Carrier Capacity section displays the information that was accessed in the green screen by selecting Function F10 in the Highway Negotiations Maintenance screen. The assumptions are the same as in TPS. These requirements are:
| Carrier Capacity Fields | |
| Field | Description |
| *Radius Miles (required) | a Text Box where the user can enter the number of miles to be considered in a radius search to find carriers with capacity near the pickup point of the order. It defaults to 100, but can be manually changed to any desired distance. |
| Refresh Button | After changing the miles, clicking the Refresh Button will perform a new search and display any records that match the new mileage radius selected. |
| Add Capacity Button |
Clicking this button will display the Highway Capacity Maintenance Popup Window the allows the user to manually enter capacity for a carrier. This same function was done in green screen in a couple ways. Selecting the "Y" option at time of dispatch to the question "Would you like to be reloaded at the destination?" and completing the Reload Information popup window. (This is still an option in the Web Dispatch Application).
The other method was to select TPS Menu Option 330 - Work with Capacity and using the F6 function to create a new capacity record. The fields in the popup window are (required fields marked with an asterisk):
|
| Select |
This is a radio button that allows the dispatcher to select one of the Capacity records that is displayed to use that carrier for the dispatch of this order. This is only visible when a record is displayed. When there are records displayed, there are additional buttons added to this row:
|
| Carrier | The Name & Syscon number for the carrier with the capacity record. Clicking the link that is found in this column displays the Carrier Capacity Contact popup window. |
| Origin - Dist/City/State | The distance from the carrier's available equipment to the pickup location, followed by the City and State where that capacity resides. |
| Deadhead - Flag/Miles | The flag that indicates if the carrier is willing to deadhead to pick up another load, followed by the number miles he is willing to drive with an empty. |
| Destination - City/State/Region | The City and State or the Region to which the carrier with the capacity wished to be loaded. |
| Equip | The type equipment the carrier has available to load, which must match the equipment in the order. |
| Source |
An indication of where the Capacity record was created with choices being:
|
The Carrier Rates Section contains any existing rates for carriers that have been set up for the lane in the order. These have previously been contained in TPS Menu Option 326 - Work with Carrier Rates. The table in this section contains the following fields:
| Carrier Rates Fields | |
| Field | Description |
| Select and SelectButton | Selecting the "Select" button will assign the carrier in the rate to the order and direct the dispatch tender/contract to that carrier, based on the charges in the selected rate. |
| Select and ViewButton | The "View" selection will display the "View Carrier Rate" popup window. The contents of this window are more fully described below. |
| Add RateButton | The "Add Rate" button displays a popup window "Create New Carrier Rate" where the dispatcher can manually enter a new rate for a carrier. Again the contents of this window are more fully described below. |
| RefreshButton | Clicking the "Refresh" button will restore all current settings to the Carrier Rates table and display any new additions to the section. |
| Select | A radio button to choose the record for which the above action buttons should apply. This is defaulted to the first record in the table, but can be changed manually by the user. |
| Carrier | The name of the carrier for whom the rate applies. |
| MC# | The Motor Carrier Number that has been assigned to that Carrier by the D.O.T. |
| Total Cost | The sum of the Linehaul charge and any accessorials that have been included in the rate to be paid to the carrier. |
| Rate per Mile | The average rate based on the total charges divided by the mileage of the trip. If the LineHaul charge is based on a per mile rate, this would only be the same if there were no additional charges included in the Total Amount. |
| View Carrier Rate Popup Window | |
| Carrier Rate # | The System assigned number for this rate record. |
| Status | Indicates whether or not the rate can by used where A = Active and I = Inactive |
| Vendor | The 5 digit syscon number assigned to the carrier in TPS |
| Name | The text name for the carrier whose Vendor Number appears above. |
| MC # | The Motor Carrier ID number assigned to this carrier by the D.O.T. |
| Location | A description of the office to which tenders for this rate would be sent. If all tenders are sent to the same office, this would display as *DFT (default) |
| Commodity Code | The Standard numeric code assigned to a description of product being shipped. |
| Description | A text description of the product covered by the Commodity Code. |
| Equipment Code | The code and a text definition of the type trailer that is covered by the carrier's rate. |
| Service Type | The code and a text description of the type service that is covered by the carrier's rate. The types allowed are: SING - Single Driver / Standard Transit, TEAM - Team Driver, SPCS - Special-Single Driver, or SPCT - Special-Team Driver. |
| Rate Comment | This field contains any remark that was created in the Carrier Rate. |
| Origin | This section contains the Stop number at pickup, the Type stop, Name/Address at the stop, if specified, the City/State and Zip code of the stop. There is also a field for a County, Country or Zone. There are as many rows as there are stops. |
| Destination | This section contains the Stop number at delivery, the Type stop, Name/Address at the stop, if specified, the City/State and Zip code of the stop. There is also a field for a County, Country or Zone. There are as many rows as there are stops. |
| Rate Summary | This section contains the total Rate, the total cost per mile, the total mileage, and the Effective/Expiration dates. |
| Rate Detail | This section contains the detail records that are summarized to derive the amounts in the Summary table. |
| Create New Carrier Rate Popup Window | |
| Status | Indicates whether or not the rate can by used where A = Active and I = Inactive. This defaults to A. |
| *Vendor | A text window to enter the syscon number of the carrier. A search flashlight icon is available to open the Carrier Selection popup window. Here the user can search for the desired carrier. |
| Name | The text name for the carrier that will be populated after a vendor number is selected above. |
| MC # | The Motor Carrier ID number assigned to this carrier by the D.O.T. that will be populated once the vendor number is selected above. |
| Location | A description of the office to which tenders for this rate would be sent. If all tenders are sent to the same office, this would display as *DFT (default) This is selected from a drop down menu that contains all the valid locations for the selected carrier. |
| Commodity Code | The Standard numeric code assigned to a description of product being shipped. A flashlight search icon is provided to open the Search Commodities popup window to search by number or text description. |
| Description | A text description of the product covered by the Commodity Code. This is populated once the commodity code number is completed. |
| Equipment Code | The code and a text definition of the type trailer that is covered by the carrier's rate. This is selected from a drop down menu of all the available equipment types. |
| Service Type | The code and a text description of the type service that is covered by the carrier's rate. The types allowed are: SING - Single Driver / Standard Transit, TEAM - Team Driver, SPCS - Special-Single Driver, or SPCT - Special-Team Driver. A drop down menu is provided to select the desired type. |
| Rate Comment | A text field where the user can enter a free form remark regarding the rate. |
| Origin | This section is pre populated from the order with the Stop type, city, state, zip and country. Flashlight search icons are provided to allow the user to restrict this rate to specific stop addresses or zones. There is also a delete button, allowing the user to change the parameters of the rate by adding a new record and deleting an old one. This might be based on zone to zone instead of city/state. Again there are as many origin records as there are stops at origin. |
| Destination | This section is pre populated from the order with the Stop type, city, state, zip and country. Flashlight search icons are provided to allow the user to restrict this rate to specific stop addresses or zones. There is also a delete button, allowing the user to change the parameters of the rate by adding a new record and deleting an old one. This might be based on zone to zone instead of city/state. Again there are as many destination records as there are stops at destination. |
| Rate Summary | This section contains the total Rate, the total cost per mile, the total mileage, and the Effective/Expiration dates. During the creation process, this only contains the mileage and the dates. It defaults to the current date effective and expires in 1 year. If any stops are changed above, the update button in this table will recalculate the mileage for the rate. |
| Rate Detail | This section contains the detail records that will be summarized to derive the amounts in the Summary table. This defaults to a DLH (Linehaul) record, with the mileage populated. Then there is a box for the Rate. The user then can click the "Add Another Row" button to add additional charges for the rate. The user will select the UOM and units and the rate. When these are populated, the Rate Summary will update. |
Carriers Delivering Near Origin Section
The Carriers Delivering Near Origin section contains a table of any carriers that have delivery appointments on orders that is within a range of the pickup appointment of the order being dispatched. The dispatcher can search for these carriers by radius miles, with the default in the table being 50 miles. The carriers will be found by the following searches against orders:
| Carriers Delivering Near Origin Fields | |
| Field | Description |
| *Radius Miles | This defaults to 50 miles. It can be changed to any amount up to 999 miles. |
| Select | A radio button that allows the user to choose which record he wishes select for the dispatch. When a record is present, and additional Button is added: Select and Select. This button will populate the carrier from this record as the dispatch carrier. |
| Carrier | The name and syscon number of the carrier who is delivering an order near the origin of the dispatch order. It is an underscored link. Clicking this link will display a popup window: Carier OTR Dispatch Contact, with names, phone, fax and e-mail contact information for the OTR Dispatch contact person at that carrier. |
| Destination | The delivery point of the order that carrier is delivering. |
| L/D | A field that indicates if the driver will be delivering a Live or Drop load at his destination where a Live unload is denoted by "S" and a Drop load is denoted by "D". |
| Delivery Appt | The 'From Delivery Appointment' time of that carrier's delivery. |
| Dead Head | The number miles required to drive from that delivery point to the pickup point in the order being dispatched. |
| Origin | The city/state/zip where the order originated that is being delivered by the carrier. |
| Customer | The customer name and syscon number who owns the order being delivered by the carrier in the record. |
| Equip | The Equipment type/length that is being used on the delivering order. |
| Order # | The number of the order being delivered. This is a link and clicking on the order number will display the "Order Info - Carrier Delivering Near Origin" popup window. This window contains the Stop information (origin and destination) along with the appointment times for all stops. |
This section contains information about any carriers who have been used to handle freight in this lane previously. The following table describes the content of that table.
| Lane Carrier History Section | |
| Field | Description |
| Select and Select Button | The row that contains these buttons is only displayed if there are records in the section. Clicking this button will populate the carrier for the dispatch with the selected carrier with history. It will populate the carrier charges with the charges in this history record. It will also change the text color for the record and any other records with the same carrier to red. This indicates that the carrier is being tried. This is the old "F22" function key in TPS green screen. |
| Select and Try/UnTry Button | This serves the same purpose as the F23 function in TPS green screen. If the text is red, having been tried for the dispatch, and the carrier will not be used, clicking this button will remove the red text and return the color to black. If the text is black, clicking the button will make the text red. This allows the dispatcher to see who he has already contacted. This is especially useful where there are many history records. |
| Select | The radio button that allows the dispatcher to choose which history record he is using to try a carrier for his dispatch. |
| Carrier | The name and syscon number of the carrier who has moved an order in this lane previously. It is an underscored link. Clicking this link will display a popup window: Carrier OTR Dispatch Contact, with names, phone, fax and e-mail contact information for the OTR Dispatch contact person at that carrier. |
| CPM | The Cost per Mile of the move in the history record. |
| Rate | The total rate that was applied for the move in the history record. |
| FSC | The Fuel Surcharge (per mile) that was applied for the move in the history record. |
| Origin | The Origin City/State of the move in the history record. |
| Destination | The Destination City/State of the move in the history record. |
| Miles | The number miles between the Origin/Destination of the move in the history record. |
| Date | The date on which the move occurred that is referenced in the history record. |
| Occurs | The number occurrences in history for moves in this lane by that carrier. |
| NM | Network/Moving Hub--the Origin Hub for the order that was moved in this history record. |
The 13 Months Cost Average Section contains a report from TPS to give the dispatcher more meaningful cost information about past history for this lane. There are 3 sections: Customer, All Customers, and All Carriers. The information contained in this section is the same information displayed from TPS Menu 698 - Highway Order/Price/Rate Inquiry F1. The records in the Customer section are for that specific customer only for the specific lane in the order. The record in the All Customers section contains history for all customers who shipped in this lane during the last 13 months. Finally the All Carrier section contains history for all the carriers who handled the shipments in this lane during the last 13 months. Each section contains the same columns. These are:
Highway Dispatch Portal - Multiple Carrier
Once the user clicks the Multi-Dispatch button on the Search Results screen, the Highway Dispatch Portal for Multiple Carriers is displayed. This screen contains eight sections for use by the dispatcher in completing the dispatch order. These sections replace the screens that were displayed using various Function Keys in Menu 327 in Work with Highway Orders. More detailed information about each of these sections follows.
The Customer Info section is the first section display on the browser and is located on the left side of the screen. It gives details about the order being dispatched and the customer who placed the order. There are buttons to view the stops, reference numbers or remarks on the order. The user can also add to the reference numbers and remarks areas. The user can also maintain equipment and service type information. There are also areas which provide the customer's pricing information, including any accessorial schedules. The following table describes the fields in the area.
| Customer Info Fields | |
| Field | Description |
| Customer | The 5 digit syscon number and text name of the customer who placed this order. |
| Order Number and Status | The 9 digit Hub Pro number, followed by the order status is displayed next. To do an original dispatch, the status needs to be ACC. To do a re-dispatch, the status would probably be a DSP or DDA. |
| Sub Mode |
A drop down menu that defaults to the sub mode that was attached to the original order. The user can use the drop down menu to change the sub mode, if necessary. Valid Sub Mode types are:
|
| Equipment |
A drop down menu that defaults to the equipment type named in the order. The dispatcher can use the drop down menu to change the equipment type/size, if necessary. Choices include:
|
| Service Type |
A drop down menu that defaults to the service type requested in the order. The dispatcher can use the menu to change the choice, if necessary. Choices include:
|
| After Hours | A menu box can used by the dispatcher to indicate the order needs to be traced during the shift that is staffed by After Hours personnel. This is between 7pm and 7am during the week and around the clock on the weekend. A "Yes" sets this flag to create a record of Y that can be used in TOPLINE searches in TPS by the After Hours personnel. It defaults to "No". |
| Weight and UOM | The weight of the order in the dispatch, along with the unit of measure - which is generally pounds. |
| Total Pieces | The number of pieces in the order being dispatched. |
| Haz Mat Flag | A one character indication as to whether or not the commodity being shipped contains hazardous material where "Y" = yes and "N" = no. |
| High Security Flag | A one character indication as to whether or not the commodity being shipped is high value merchandise that requires special security measures where "Y" = yes and "N" = no. |
| Commodity | The text description of the material being shipped in the order being dispatched. |
| Additional Stops | A character that signifies the number of stops on the order in addition to the first pickup and last delivery stop. An order with 2 pickup stops and 1 delivery stop would have a "1" in this field. |
| Equipment ID | When available, the name or number of the trailer/container assigned to the order. |
| Origin | The city, state and zip code for the first stop in the order. |
| Destination | The city, state and zip code for the final stop in the order. |
| Requested | The requested date and time of the pickup appointment for the order. |
| Requested | The requested date and time of the delivery appointment for the order. |
| Actual | The actual date and time of the pickup appointment for the order. |
| Actual | The actual date and time of the delivery appointment for the order. |
| Tender | The date/time of an actual appointment for the pickup when it was received from a carrier and accepted by a Hub user. |
| Tender | The date/time of an actual appointment for the delivery when it was received from a carrier and accepted by a Hub user. |
| Currency |
The currency in which the customer will be billed and the carriers paid on this order. Valid choices are:
|
| Miles | The total number miles for the route from the first stop to the last stop in the order, including any stops in between. |
| View Stops Button | Clicking the View Stops button will display a popup window with 'read only' details of the stops on the order, including the stop sequence number, the stop reason, the stop type, whether it is Origin or Destination, the name and address of the stop, contact information and appointment information. This window can be closed by using the Close window button or closing the browser. |
| References Button | Clicking the References button will display a popup window that contains any existing reference numbers on the order. In addition there are two fields at the top of the screen used to add additional numbers. The first field is a drop down menu of Reference Types, where the user selects from the list of valid types. The second field is a text box where the new reference number would be keyed. Once completed, the user would click a Submit button, and a success message appears at the top of the screen. This window can be closed by using the Close button or closing the browser. |
| Remarks Button | Clicking the Remarks button will display a popup window that displays any existing remarks on the order. In addition there are two fields at the top of the screen used to add additional remarks. The first field is a drop down menu of Remark Types, where the user selects from the list of valid types. The second field is a test box where new remarks would be keyed. Once completed, the user would click a Submit button, and a success remark appears at the top of the screen. This window can be closed by using the Close button or closing the browser. |
| Customer Fuel / Accessorial Schedule |
A table that contains information about the fuel surcharge and accessorial agreements that exist between Hub and this customers. Fields in the table are:
|
| Customer Billing |
A table that contains information about the price set up with the customer for this order. There is a button Attach Price at the head of the table which can be clicked to return an active price from TPS to the order, in case one wasn't done at the time the order was created. There are 3 columns in the table:
|
The Carrier Info section is also found at the top of the browser window, but is located on the right side of the screen. This section is used to select the carriers for the dispatch and to negotiate the costs for the dispatch. Finally the dispatch can be completed after finishing this section. The balance of the screen is used to give information to the dispatcher that will be used in completion of this Carrier section. A description of the buttons and fields in this section are described in the table below.
| Carrier Info Fields | |
| Buttons | Description |
| Select and Dispatch | Selecting the "dispatch" button will initiate the tender process for the carrier in that segment. |
| Select and Decline | This button toggles with the Dispatch button. Once a carrier has been dispatched, clicking on that carrier's selection button will display the Decline button instead of the Dispatch. This allows the user to remove that carrier from the segment and then to dispatch another carrier. It will cancel the tender in TPS. |
| Select and Add Carrier | Selecting the "Add Carrier" button will add another row to this section where the user can select additional carriers for this dispatch. Fields in all the rows are identical and are described below. |
| Field | Description |
| Carrier # | A text box where the syscon number of the carrier who is selected to handle this move will be keyed or selected. This field can be populated by selecting a Carrier Capacity record, a Lane Carrier History record, a Carrier Delivering Near Origin record, a Carrier Rate record, or by using the search function. |
| Search Icon (flashlight) |
Clicking the Search icon will display the Carrier Selection popup window. This window contains a list of every authorized carrier as found in the TPS Menu 122 - Work with Vendors. In addition there are additional sections on the popup window that are changed with the selection of the various carriers. These sections and the fields they contain are listed below.
The first section that is shown in the popup window is the Carrier List. Fields included in the Carrier List are:
The Location Selection area is next. The fields in this window are:
The Name and Address (Remit-To) area is next. The fields in this window are:
The Carrier Contacts area is next. The fields in this window are:
The Carrier Remarks area is next. The information in this section comes from the TPS Work with Vendors application Remarks section and includes only those remarks which are "V" (Vendor) type.
|
| MC # | The Motor Carrier Number assigned to the carrier by the DOT. |
| Carrier Name | The text description of a carrier that has been selected for the dispatch. |
| Miles | The number miles contained in the segment that this carrier will handle, when know. This field is open for editing by the user. Because of different sources used for calculating miles, the total segment miles for these orders may not equal the total order miles. When the last segment is being dispatched, the system will total the mileage in all the order segments and compare the total to the order miles. If there is a variance of plus or minus 20 miles, a warning message will be displayed to the user. If the user sees a need to reset the miles for any segment, he can decline and redispatch the earlier segments or just adjust the mileage if the error is in the final segment. Once any changes are made, dispatching the final segment again will validate the totals. If any difference is less that the 20 mile variance, the dispatch button will display the Tender page where the user must select the contacts, tender location, etc. If the difference is still greater than the 20 mile variance, another warning message will be displayed. If the user is satisfied that the mileages entered are correct, he can hit the dispatch button once again and proceed with the normal dispatch procedure. Note that any time the mileages are changed, any 'per mile' charges will be recalculated accordingly. |
| Status |
The Segment Status of the tender for this carrier where values can be:
|
| Seg Type |
The Segment type of the carrier shown in the records. Values are:
HWY segments are determined based on the type stops created on a tender segment. If the segment contains either a pickup or delivery stop, it will be considered a HWY segment. If both stops on the segment are Border Crossing, it will be an HBC segment. If a Non-Moving type stop is involved, a NMV segment type will be created. |
| Trash can icon | Clicking this icon will delete the carrier record in that row. |
| Carrier Source |
A drop down menu that will automatically populate with "TPS Capacity" when the carrier is selected from the Carrier Capacity record. Otherwise the dispatcher must select from one of the options in the menu. The following are the options allowed:
|
| Carrier Submode |
A drop down menu where the user can select the submode under which the order is moving. Valid options are:
|
| Carrier Stops |
This section provides the ability to add border crossing or non-moving stops to an order, where required. It works in conjunction with the carrier that is selected from the prior section. It will show the stops that this particular carrier will perform. For the first carrier in a multiple-carrier move, the first stop will be the Origin Pickup. The next stop may be a second pickup or a Border Crossing. The second carrier may be responsible for the portion of the move that exists between arrival at the border and the completion of the border crossing. The final carrier may be responsible for picking up the load after border crossing and moving to the final delivery. The carrier who is performing service without any transportation of the shipment may be performing a non-moving service and that stop would also be entered here. The fields in the section are based on selecting one of the carriers in the first section by clicking the radio button before that carrier. This displays the appropriate stops for that carrier. In some cases, Hub Group, Inc. does not control the Border Crossing Vendor, but moves the freight to a point where it will cross the border and then resumes control after it crosses the border. This dispatch would be created with two HWY segments and no HBC segment.
|
| Carrier Quote Remarks Section |
This section contains any CARQUOTE type remarks that have been created in TPS against this order. Information included in this section are:
|
| Linehaul Cost Section | This section contains information from the order to assist the dispatcher in negotiating a dispatch. It is displayed in two small tables - Linehaul Target Cost and Linehaul Average Cost. The information shown in the first table is the expected cost per mile for the order, the miles between the origin and destination stops, the total Cost dollars. In the second table the Linehaul Average Cost for the last 90 days with the CPM amount, the miles and the total cost. The 90 day figure is configurable and can be changed to any number days between 1 and 90. This will recalculate the amount for the record. |
| Carrier Fuel/Accessorial Schedule | A section that contains the Charge Code, Code Description, Rate, Qualifier Description, and TYPE charge code for any charge codes set up in TPS for the selected carrier. |
| Carrier Charges Section | This section contains the tools the user needs to create the charges that will be paid to the selected carrier for his services. It consists of two areas - All in Cost and the actual charges. |
| All In Cost | A text box followed by a button Calc All In that can be clicked when an all in cost value is present. This action will replace the current charges with the new calculated charges. The formula to perform the calculation is: % calc is X+X*% = all in. For Example: Where the LHL is $1000.00 and the vendor fuel is set up in Menu Option 119 as 10% of linehaul, the calculation would result as follows: $1000 + .10*$1000 (or $100) to create an All In Cost of $1100. For fuel surcharges based on a percentage of the LHL instead of a per mile amount, the system will calculate the percentage and add it to the LHL amount to create one LHL value to display on the dispatch. Note this function will only work when there is a fuel surcharge rate set up and displayed. For the highway segments in Mexico, there are currently no fuel surcharges. Carrier Charges must be entered manually. |
| Carrier Charges |
This section contains a table with the amounts that will be paid to the Carrier for moving this shipment. The individual rows show the Charge Code, Unit of Measure (UOM), Rate, Miles and and Total dollars for that row. The charge code field contains a drop down menu where the user can select the desired charge code. Once all charges are entered, dispatching the carrier will assign the charges in this table to that carrier. There is no need to do an additional "save" as there is in single dispatch. Finally summary rows appear at the bottom of the table. Information in the summary are:
|
The Intermodal Price Section of the screen contains any intermodal prices that might exist for this shipment when the following conditions are met for the price: An IML price exists in Active Status, not expired, with a Service Type of DD and there is a match of Origin and Destination lanes. Lane match is based on city/state or custom zone match (3 digits). The following table describes the fields that are shown in this section.
| Intermodal Price Fields | |
| Field | Description |
| Request IML Price Button |
This button appears if the order meets the following conditions.
|
| Refresh Button | Clicking this button will update the status of any price that is displayed in the table. |
| Price # | The TPS system assigned id number for the price being displayed. This number is underscored, indicating that it is a link. Clicking the number will display the Price Detail Info screen for that price. |
| Seq # | The Price Sequence that is being displayed in the row. |
| Req # | The system generated number assigned to the request for this price. This is assigned as soon as the price request is completed. The price number is assigned later in the process. |
| LHL Amount | The total charge to be billed to the customer for the Line Haul movement of this shipment. |
| Dispatch Margin | The amount of profit for a price, determined by subtracting the cost from the price. |
| Transit Days | The number of days expected for a shipment moving by this route and covered by this price to move from origin point to destination point. |
| Equip | The equipment type and length covered by the IML Price, where CN = Container and the number is the length. |
| Price Status |
The status of the price in TPS. Valid statuses are:
|
| Capacity Request | This link appears when a price quote was requested and displaye. Clicking the link will generate an e-mail to the OTR-IMLConversionReview and to the WebGroupSupport mail boxes. It contains The order number, the Customer name & syscon number, Origin and Destination points, pickup and delivery appointment information, the Current OTR price amount, the price number of the IML price quote and any remarks made by the dispatcher. Members of the OTR-IMLConversion Review mail box are Pricing Analysts and Leslie Gallaher. |
The Carrier Capacity section displays the information that was accessed in the green screen by selecting Function F10 in the Highway Negotiations Maintenance screen. The assumptions are the same as in TPS. These requirements are:
| Carrier Capacity Fields | |
| Field | Description |
| *Radius Miles (required) | a Text Box where the user can enter the number of miles to be considered in a radius search to find carriers with capacity near the pickup point of the order. It defaults to 100, but can be manually changed to any desired distance. |
| Refresh Button | After changing the miles, clicking the Refresh Button will perform a new search and display any records that match the new mileage radius selected. |
| Add Capacity Button |
Clicking this button will display the Highway Capacity Maintenance Popup Window the allows the user to manually enter capacity for a carrier. This same function was done in green screen in a couple ways. Selecting the "Y" option at time of dispatch to the question "Would you like to be reloaded at the destination?" and completing the Reload Information popup window. (This is still an option in the Web Dispatch Application).
The other method was to select TPS Menu Option 330 - Work with Capacity and using the F6 function to create a new capacity record. The fields in the popup window are (required fields marked with an asterisk):
|
| Select |
This is a radio button that allows the dispatcher to select one of the Capacity records that is displayed to use that carrier for the dispatch of this order. This is only visible when a record is displayed. When there are records displayed, there are additional buttons added to this row:
|
| Carrier | The Name & Syscon number for the carrier with the capacity record. Clicking the link that is found in this column displays the Carrier Capacity Contact popup window. |
| Origin - Dist/City/State | The distance from the carrier's available equipment to the pickup location, followed by the City and State where that capacity resides. |
| Deadhead - Flag/Miles | The flag that indicates if the carrier is willing to deadhead to pick up another load, followed by the number miles he is willing to drive with an empty. |
| Destination - City/State/Region | The City and State or the Region to which the carrier with the capacity wished to be loaded. |
| Equip | The type equipment the carrier has available to load, which must match the equipment in the order. |
| Source |
An indication of where the Capacity record was created with choices being:
|
The Carrier Rates Section contains any existing rates for carriers that have been set up for the lane in the order. These have previously been contained in TPS Menu Option 326 - Work with Carrier Rates. The table in this section contains the following fields:
| Carrier Rates Fields | |
| Field | Description |
| Select and SelectButton | Selecting the "Select" button will assign the carrier in the rate to the order and direct the dispatch tender/contract to that carrier, based on the charges in the selected rate. |
| Select and ViewButton | The "View" selection will display the "View Carrier Rate" popup window. The contents of this window are more fully described below. |
| Add RateButton | The "Add Rate" button displays a popup window "Create New Carrier Rate" where the dispatcher can manually enter a new rate for a carrier. Again the contents of this window are more fully described below. |
| RefreshButton | Clicking the "Refresh" button will restore all current settings to the Carrier Rates table and display any new additions to the section. |
| Select | A radio button to choose the record for which the above action buttons should apply. This is defaulted to the first record in the table, but can be changed manually by the user. |
| Carrier | The name of the carrier for whom the rate applies. |
| MC# | The Motor Carrier Number that has been assigned to that Carrier by the D.O.T. |
| Total Cost | The sum of the Linehaul charge and any accessorials that have been included in the rate to be paid to the carrier. |
| Rate per Mile | The average rate based on the total charges divided by the mileage of the trip. If the LineHaul charge is based on a per mile rate, this would only be the same if there were no additional charges included in the Total Amount. |
| View Carrier Rate Popup Window | |
| Carrier Rate # | The System assigned number for this rate record. |
| Status | Indicates whether or not the rate can by used where A = Active and I = Inactive |
| Vendor | The 5 digit syscon number assigned to the carrier in TPS |
| Name | The text name for the carrier whose Vendor Number appears above. |
| MC # | The Motor Carrier ID number assigned to this carrier by the D.O.T. |
| Location | A description of the office to which tenders for this rate would be sent. If all tenders are sent to the same office, this would display as *DFT (default) |
| Commodity Code | The Standard numeric code assigned to a description of product being shipped. |
| Description | A text description of the product covered by the Commodity Code. |
| Equipment Code | The code and a text definition of the type trailer that is covered by the carrier's rate. |
| Service Type | The code and a text description of the type service that is covered by the carrier's rate. The types allowed are: SING - Single Driver / Standard Transit, TEAM - Team Driver, SPCS - Special-Single Driver, or SPCT - Special-Team Driver. |
| Origin | This section contains the Stop number at pickup, the Type stop, Name/Address at the stop, if specified, the City/State and Zip code of the stop. There is also a field for a County, Country or Zone. There are as many rows as there are stops. |
| Destination | This section contains the Stop number at delivery, the Type stop, Name/Address at the stop, if specified, the City/State and Zip code of the stop. There is also a field for a County, Country or Zone. There are as many rows as there are stops. |
| Rate Summary | This section contains the total Rate, the total cost per mile, the total mileage, and the Effective/Expiration dates. |
| Rate Detail | This section contains the detail records that are summarized to derive the amounts in the Summary table. |
| Create New Carrier Rate Popup Window | |
| Status | Indicates whether or not the rate can by used where A = Active and I = Inactive. This defaults to A. |
| *Vendor | A text window to enter the syscon number of the carrier. A search flashlight icon is available to open the Carrier Selection popup window. Here the user can search for the desired carrier. |
| Name | The text name for the carrier that will be populated after a vendor number is selected above. |
| MC # | The Motor Carrier ID number assigned to this carrier by the D.O.T. that will be populated once the vendor number is selected above. |
| Location | A description of the office to which tenders for this rate would be sent. If all tenders are sent to the same office, this would display as *DFT (default) This is selected from a drop down menu that contains all the valid locations for the selected carrier. |
| Commodity Code | The Standard numeric code assigned to a description of product being shipped. A flashlight search icon is provided to open the Search Commodities popup window to search by number or text description. |
| Description | A text description of the product covered by the Commodity Code. This is populated once the commodity code number is completed. |
| Equipment Code | The code and a text definition of the type trailer that is covered by the carrier's rate. This is selected from a drop down menu of all the available equipment types. |
| Service Type | The code and a text description of the type service that is covered by the carrier's rate. The types allowed are: SING - Single Driver / Standard Transit, TEAM - Team Driver, SPCS - Special-Single Driver, or SPCT - Special-Team Driver. A drop down menu is provided to select the desired type. |
| Origin | This section is pre populated from the order with the Stop type, city, state, zip and country. Flashlight search icons are provided to allow the user to restrict this rate to specific stop addresses or zones. There is also a delete button, allowing the user to change the parameters of the rate by adding a new record and deleting an old one. This might be based on zone to zone instead of city/state. Again there are as many origin records as there are stops at origin. |
| Destination | This section is pre populated from the order with the Stop type, city, state, zip and country. Flashlight search icons are provided to allow the user to restrict this rate to specific stop addresses or zones. There is also a delete button, allowing the user to change the parameters of the rate by adding a new record and deleting an old one. This might be based on zone to zone instead of city/state. Again there are as many destination records as there are stops at destination. |
| Rate Summary | This section contains the total Rate, the total cost per mile, the total mileage, and the Effective/Expiration dates. During the creation process, this only contains the mileage and the dates. It defaults to the current date effective and expires in 1 year. If any stops are changed above, the update button in this table will recalculate the mileage for the rate. |
| Rate Detail | This section contains the detail records that will be summarized to derive the amounts in the Summary table. This defaults to a DLH (Linehaul) record, with the mileage populated. Then there is a box for the Rate. The user then can click the "Add Another Row" button to add additional charges for the rate. The user will select the UOM and units and the rate. When these are populated, the Rate Summary will update. |
Carriers Delivering Near Origin Section
The Carriers Delivering Near Origin section contains a table of any carriers that have delivery appointments on orders that is within a range of the pickup appointment of the order being dispatched. The dispatcher can search for these carriers by radius miles, with the default in the table being 50 miles. The carriers will be found by the following searches against orders:
| Carriers Delivering Near Origin Fields | |
| Field | Description |
| *Radius Miles | This defaults to 50 miles. It can be changed to any amount up to 999 miles. |
| Select | A radio button that allows the user to choose which record he wishes select for the dispatch. When a record is present, and additional Button is added: Select and Select. This button will populate the carrier from this record as the dispatch carrier. |
| Carrier | The name and syscon number of the carrier who is delivering an order near the origin of the dispatch order. It is an underscored link. Clicking this link will display a popup window: Carrier OTR Dispatch Contact, with names, phone, fax and e-mail contact information for the OTR Dispatch contact person at that carrier. |
| Destination | The delivery point of the order that carrier is delivering. |
| L/D | A field that indicates if the driver will be delivering a Live or Drop load at his destination where a Live unload is denoted by "S" and a Drop load is denoted by "D". |
| Delivery Appt | The 'From Delivery Appointment' time of that carrier's delivery. |
| Dead Head | The number miles required to drive from that delivery point to the pickup point in the order being dispatched. |
| Origin | The city/state/zip where the order originated that is being delivered by the carrier. |
| Customer | The customer name and syscon number who owns the order being delivered by the carrier in the record. |
| Equip | The Equipment type/length that is being used on the delivering order. |
| Order # | The number of the order being delivered. This is a link and clicking on the order number will display the "Order Info - Carrier Delivering Near Origin" popup window. This window contains the Stop information (origin and destination) along with the appointment times for all stops. |
This section contains information about any carriers who have been used to handle freight in this lane previously. The following table describes the content of that table.
| Lane Carrier History Section | |
| Field | Description |
| Select and Select Button | The row that contains these buttons is only displayed if there are records in the section. Clicking this button will populate the carrier for the dispatch with the selected carrier with history. It will populate the carrier charges with the charges in this history record. It will also change the text color for the record and any other records with the same carrier to red. This indicates that the carrier is being tried. This is the old "F22" function key in TPS green screen. |
| Select and Try/UnTry Button | This serves the same purpose as the F23 function in TPS green screen. If the text is red, having been tried for the dispatch, and the carrier will not be used, clicking this button will remove the red text and return the color to black. If the text is black, clicking the button will make the text red. This allows the dispatcher to see who he has already contacted. This is especially useful where there are many history records. |
| Select | The radio button that allows the dispatcher to choose which history record he is using to try a carrier for his dispatch. |
| Carrier | The name and syscon number of the carrier who has moved an order in this lane previously. It is an underscored link. Clicking this link will display a popup window: Carrier OTR Dispatch Contact, with names, phone, fax and e-mail contact information for the OTR Dispatch contact person at that carrier. |
| CPM | The Cost per Mile of the move in the history record. |
| Rate | The total rate that was applied for the move in the history record. |
| FSC | The Fuel Surcharge (per mile) that was applied for the move in the history record. |
| Origin | The Origin City/State of the move in the history record. |
| Destination | The Destination City/State of the move in the history record. |
| Miles | The number miles between the Origin/Destination of the move in the history record. |
| Date | The date on which the move occurred that is referenced in the history record. |
| Occurs | The number occurrences in history for moves in this lane by that carrier. |
| NM | Network/Moving Hub--the Origin Hub for the order that was moved in this history record. |
The 13 Months Cost Average Section contains a report from TPS to give the dispatcher more meaningful cost information about past history for this lane. There are 3 sections: Customer, All Customers, and All Carriers. The information contained in this section is the same information displayed from TPS Menu 698 - Highway Order/Price/Rate Inquiry F1. The records in the Customer section are for that specific customer only for the specific lane in the order. The record in the All Customers section contains history for all customers who shipped in this lane during the last 13 months. Finally the All Carrier section contains history for all the carriers who handled the shipments in this lane during the last 13 months. Each section contains the same columns. These are:
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The icons displayed at the top of the screen are the same for both single and multiple-carrier dispatches. They are described below.
Clicking the Logout Icon remove the Order Dispatch screen and display a browser with a message: "Launch Highway Dispatch Portal from TPS to start a new session." Failure to click the Logout button on an order that has not been dispatched will generally display a popup window that indicates the Order has been unlocked, along with contact information for support, if required. On occasion this window will not appear (based on a number of unusual circumstances). If this happens, the order will be locked and will required manual intervention from an IT Support person to unlock the order before anyone can maintain or dispatch it. It is important to try to remember to Logout if you do not complete the order dispatch.
Help IconClicking the Help Link icon will display a separate browser window with the Table of Contents listed on the left panel and the details on the right panel. Clicking a topic in the Table of Contents will move the detail to the selected topic. Here the user can read information about the selected topic.
SupportSelecting the Support option from the Help Navigation bar index will open a separate window that contains information for contacting Hub Group Inc Customer Service for this application. It will contain the Email address and phone numbers for our I. T. Customer Service group.
Release Notes for Highway DispatchSelecting the Release Notes option from the Help Navigation bar index will open a separate window that contains a list of all releases that have been made to the application. This is generally restricted to releases made during the last year. The list includes a description of any ticket or CBA that was opened for an issue and the release number that was assigned to the change. Also included is the Changepoint Request number that was assigned to the release. These are formatted as AD-2010-00xxx or AD-2011-00xxx, and are sequential numbers assigned to requests. Each year the first four digits are changed to correspond with the year of the request.